Gymnasium and Performance Stage Usage Policies

Saint Brigid of Kildare School and Parish Gymnasium

Table of Contents

I.        Purpose of Document
II.      Limits of Use
III.     Hours of Usage
IV.      Access
V.       Facility Usage Rules
VI.      Prohibited Activities
VII.     Outdoor Sports Using Indoor Facilities
VIII.   Use of Facilities for Non-Athletic Events
IX.     Use of Non-Athletic Equipment in Gymnasium
X.      Use of Performance Stage Equipment
XI.     Non-Parish Events
XII.    Summer Usage and Closure
XIII.   Facilities Manager
XIV.   Failure to Comply with Policies
XV.    Signature Page
Addendum:  Roles and Responsibilities Of Gym Supervisor

 

I.  Purpose of Document

This document establishes the policies that govern the allocation and usage procedures for the Saint Brigid of Kildare gymnasium and performance stage.  Specifically, this document outlines who is eligible to receive permitted use of the gymnasium and performance stage and the process used to allocate and schedule these spaces.  Next, this document addresses the responsibilities assumed by those groups using the gymnasium and performance stage.  This document also addresses limits to usage for non-parish events, school day closures, and summer closures.

II.  Limits of Use

The Gymnasium and Performance Stage Usage Policies are limited to the gymnasium, the stage, the two team rooms, and the locker room area.  The cafeteria and kitchen will not be made available to groups using the gymnasium and performance stage, nor will any other areas in the parish education center.

III.  Hours of Usage

Saint Brigid of Kildare School and Childcare (latchkey) will be the singular user of the gymnasium and performance stage from 7:30 am through 4:30 pm on school days.  The gymnasium and performance stage will be available for parish use between 4:45 pm and 9:30 pm on school days. (CYO with permission may have extended hours until 10:30 pm)  Evening usage by Saint Brigid of Kildare School and Religious Education Programs will be given top priority during the academic year.

The facilities manager, or his/her delegate at the parish office, will schedule evening and weekend usage.  

The facilities manager, or his/her delegate at the parish office, will work with the Saint Brigid of Kildare Athletic Association, athletic director, and sport commissioners to ensure that time allotments amongst teams and sports are equitable.  

IV.  Access

Athletic Commissioners submit for approval requests to the Parish Facilities Manager for practice schedule times.  The gym door will be set to be unlocked for 10 minutes before and after each scheduled practice time.  

  • Students late for a scheduled practice time will use the door buzzer to alert the coach of his/her arrival.
  • If a coach cancels a practice the Facilities Manager  MUST be notified of the change in schedule so that the door access is adjusted,  so as not to leave the door open and unattended.   

Access for Diocesan Recreation Games will be at 8:00 am on Saturdays and 1:30 pm on Sundays and will be monitored by the gym supervisor or delegate.  

Non-athletic events submit requests to the Parish Facilities Manager for events and the time schedule to be set for open and closing of doors.  

Door access codes may be issued on a case by case basis.    

No access is allowed to the main school building through the hallway doors into the cafeteria.  

Students may not have access to the gym storage closet.  This is a labeled Adults Only area according to Protecting God’s Children best practices.  

V.  Facility Usage Rules

The Saint Brigid of Kildare gymnasium is a premier elementary facility in the diocese.  A great level of care and respect will be required to keep this facility in its current condition.  The following rules will apply at all times, so as to best respect this facility, which is a gift to all of us from our parish.  These rules apply to parish sport teams, club sport teams, and all parish users.

  1.  No food or drinks will be permitted in the gymnasium or on the performance stage, with the exception that clear drinks will be allowed in the bench area during athletic events.  Those responsible for the sale of concessions during athletic or performance events assume the responsibility of keeping food and drinks in the gathering area and not in the gymnasium.  
  1.  Shoes worn to the court may not be worn for playing on the court.
  1.  Spectators may not walk on the playing court surface.  They may not play on the surface during breaks in game play.  Those responsible for hosting events assume the responsibility of keeping spectators off of the playing court during stoppages of play (time-outs, half time) and between games.
  1.  All coaches or persons in charge of a group using the gymnasium and performance stage will be responsible for the conduct of all participants, spectators, and others connected with the activity, including visiting teams and opponents.  Children will be supervised at all times.
  1.  Groups or the Gym Supervisor are responsible for picking up all trash and placing the trash in the appropriate receptacles.  Users assume personal liability for the cost of excessive cleanup, loss, or breakage resulting from the permitted activity.  The gymnasium, performance stage, team rooms, and locker room area will be clean when permitted use is complete.
  1.  The final user of the day will insure that locker rooms are checked, equipment is stored, lights are shut off, trash is removed, and doors are locked.
  1.  Preparation for a game or event is the responsibility of the user and is required to be coordinated with the facilities manager or his/her delegate to include:
  • raising and lowering of basketball goals
  • setting up volleyball standards and nets
  • opening and closing of bleachers
  • setting up scorer’s table and score boards
  • applying approved court tape
  1.  Coaches or persons in charge of a group will return all equipment to the appropriate storage area at the completion of the activity, unless otherwise directed by school personnel.
  1.  Postponement or cancellation of scheduled activities will be determined by the facilities manager or the appropriate parish or school personnel.  Any scheduled usage of the gymnasium and performance stage will be cancelled on any day that school is cancelled.
  1.  Coaches or supervisors will abide by their scheduled court times.  Great care will be given to punctuality so that other teams or groups are not kept waiting for their scheduled times.
  1.  Clothing will be changed in the restrooms or locker rooms only.

 

VI.  Prohibited Activities

The following activities are prohibited at all times:

  • Propping any exterior door
  • kicking, throwing, striking, or otherwise using sports balls, sticks, bats, equipment, etc. in such a manner as to damage light fixtures, speakers, scoreboards, backboards, flooring, HVAC ductwork, wall padding, or other property.
  • hanging on or from the basketball rims
  • climbing up or on bleachers when bleachers are in their stored position
  • any actions meant to misuse or harm equipment, property, or parts of the facility
  • playing on the performance stage
  • damaging school property in the facility, such as posters, bulletin boards, equipment, etc.
  • unsupervised or unsafe activities
  • entry or exit into the gym using the north, interior door by the exterior play space
  • Use of the climbing wall without specific permission from the Parish Facilities Manager

 

VII.  Outdoor Sports Using Indoor Facilities

Guidelines have been established for outdoor sports using the gymnasium outside of the school day.  These activities, normally played outdoors, are permitted indoors during inclement weather if and only if the following guidelines are followed.  At all times, indoor athletic shoes must be worn.  At no time may individual’s run on or up the bleachers.

Baseball and Softball:  

  • Hard balls may not be used in the gymnasium.  Softballs or approved indoor baseballs may be used.
  • No bats may be used.
  • Approved pitcher/catcher equipment may be used.

Football:

  • Kicking the football is not permitted.
  • Passing and non-contact play is only permitted within the lined perimeter of the main basketball court.

Golf:

  • Only indoor, wiffle-type, limited flight balls may be used.
  • Balls may only be hit from artificial turf or carpet mats.

Tennis:

  • Rackets may not come into contact with the floor, walls, or wall padding.

Track:

  • Athletes may not run on the bleachers or in the hallway.
  • No outdoor field-event equipment may be used in the gymnasium.

 

VIII.  Use of Facilities for Non-Athletic Events

A gymnasium equipped with a hardwood floor is not an ideal space to hold non-athletic events.  It is our goal to insure that the floor is treated properly and does not need excessive upkeep, refinishing, or repair.  To that end, only very select non-athletic events will be held in the gymnasium.  These decisions will be made by the facilities manager or by the pastor, or his delegate.

  1.  Use of Non-Athletic Equipment in Gymnasium

The maple wood floor is intended for athletic use only.  However, in a parish of our size, the parish may be asked to host many other activities in the gymnasium due to the size of the space.  

The wood floor must be covered with the vinyl floor covering system before any non-athletic event is held.  This floor covering system allows tables, chairs, and non-athletic equipment to be used and non-athletic style shoes to be worn on the floor without damage.  Users should note that a two-hour time period must be allotted for both the installation and for the removal of the vinyl floor covering system by a two-person crew (a total of approximately four hours.)  A tape fee of $100 per use will be charged to each group using the floor covering system.

Tables and chairs may only be placed on the wood floor if they are equipped with lower surfaces meant for use on a wood floor.  These lower surfaces must be non-marking and non-scratching.  Tables and chairs may not be pushed or slid along the floor.

Great care needs to be given to the kinds of events scheduled.  Guests participating in non-athletic events may not wear shoes onto the floor that will cause damage to the floor.

 

X.  Use of Performance Stage Equipment

The Saint Brigid of Kildare performance stage is equipped with spotlights, a video screen, and a multi-component sound system.  Only those persons specifically approved to operate these systems will be allowed to do so, under the direction of the facilities manager.

 

XI.  Non-Parish Events

The Saint Brigid of Kildare gymnasium and performance stage will not be available for use by and will not be rented to non-parish groups for non-parish events.  The gymnasium and performance stage will be used to host Diocesan Recreation Association events during volleyball and basketball seasons.  The Saint Brigid of Kildare Athletic Association will supervise these events in compliance with the Saint Brigid of Kildare Gymnasium and Performance Stage Usage Policies.

 

XII.  Summer Usage and Closure

The gymnasium and performance stage will be closed for up to a four-week period in the summer.  This period, typically the month of July, will insure that the gymnasium receives the cleaning and upkeep needed to insure both its proper care and a long life.  Parish activities may be held in the gymnasium in the remaining summer weeks.  Participation and/or camp fees may be charged.  (See sections II and III.)

 

XIII.  Facilities Manager

The Saint Brigid of Kildare Parish facilities manager, or his/her delegate, will oversee the use and care of the gymnasium and performance stage.  This includes, but is not limited to, opening and closing the facility, setting the building alarm, issuing and canceling key access codes, equipment use and care, equipment storage, scheduling, and proper use of the floor covering system and bleachers.  The facilities manager will be charged with reporting any misuse of or damage to the facility to the pastor or his delegate (see section XIV.)  

 

XIV.  Failure to Comply with Policies

Failure by a group or organization to comply with the Saint Brigid of Kildare Gymnasium and Performance Stage Usage Policies will result in:

  • mandatory meeting with the facilities manager and the pastor or his delegate to discuss compliance issues
  • probationary use of facility
  • possible termination of usage privileges

 

 

Signature Section

I, as User, have read, understand, and agree to all the conditions set forth in the Saint Brigid of Kildare Gymnasium and Performance Stage Usage Policies and agree to comply with all the regulations as stated.  

Further, I, as User, expressly agree that Saint Brigid of Kildare Parish shall not be liable for, and that the User shall hold Saint Brigid of Kildare Parish harmless from any loss, damage or injury to person or property sustained on or in connection by User, its agents, servants, members, invited guests, and attendants, or by any other persons lawfully on said premise.

ADDENDUM:

Game Day Facilities Supervisor Role and Responsibility

Basketball 2017-2018

Gym Set Up

  • Hang up signs (restrooms, admissions fees, concession prices, gym opening signage)
  • Place trash cans (one by bathroom and one by concessions)
  • Dust mop gym floor
  • Set up bleachers (to the piece of tape on the gym floor), turn handles and bring down last step
  • Lower the two main basketball hoops
  • Set up referee area
  • Bring team benches down to gym floor
  • Bring out basketball racks
  • Turn on scoreboards and set 60 minute countdown on clock
  • Set up stage – Two tables for scorekeeping with 4 chairs (2 additional chairs), Scoreboard devices, Electronic possession arrow, Official Score tablets, Remotes for the scoreboards, Small trashcan, Pens, pencils, extra batteries, First aid kit and Ice packs
  • Set up concessions and mini fridge

General Tasks of Gym Supervisor

  • Monitor the gym and supervise admission and concessions
  • Follow up with referees before the start of the games, introduce yourself and the scorekeepers
  • If the referees do not show up by 8:15 am, contact John Phillips, Commissioner of Officials (614-216-8257, jdpsmm76@gmail.com ) and if he does not answer, call Marty Raines cell phone (740-503-2259)
  • Confirm that referees have been paid and remind coaches, if necessary
  • Occasionally check restrooms and team rooms for trash or lost items
  • Make change for concessions if needed (run to bank on Saturdays or ask concession volunteer to assist in making change)
  • Complete Cash Box Ledger and Scorekeeper Payment Ledger each week
  • If any volunteers are present for concessions/score keeping or other duties, please have them sign in on blue volunteer sheet. Junior volunteers MUST have a parent present during the volunteering. Keep blue volunteer sign in sheet folded, in bottom of cash box or put on Stacey’s desk after the weekend.
  • Pay score keepers or sign service hour forms

Gym Cleanup

  • Put away balls and carts, scorekeeping/stage supplies, benches, etc…
  • Put away concessions and mini fridge
  • Walk bleachers, pick up and throw away all trash items
  • Put away bleachers
  • Dust mop gym floor
  • Check bathrooms
  • Gather any lost items and put in gym foyer
  • Check doors to make sure they are locked as planned
  • Empty trash cans on exterior of gym
  • Take all trash to the dumpster and replace trash can liners
  • Secure cash box in parish office with record of cash in/cash out

Contact information:

Jake Groce, Facilities Manager: 614-578-7826

Scott Kasun, Athletic Director: 614-565-2959

Mike Matthews, Assistant Athletic Director: 614-843-1831

Bill Baumel, Boys Basketball Commissioner: 408-550-5342

Jerry Geswein, Girls Basketball Commissioner: 614-374-8052

 

Volleyball 2017

Gym Set Up

  • Hang up signs (restrooms, admissions fees, concession prices, gym opening signage)
  • Place trash cans (one by bathroom and one by concessions)
  • Dust mop gym floor
  • Set up bleachers (about 6 or 7 rows out), turn handles and bring down last step
  • Set up net, antennas, use ball chain to measure
  • Set up referee area
  • Bring team benches down to gym floor
  • Bring out volleyball carts – confirm correct size ball is in the cart (no volleylites)
  • Set up stage
  • One table for scorekeeping/4 chairs
  • Scoreboard devices  
  • Score pads
  • 2 line judge flags
  • Small trashcan
  • Pens, pencils, extra batteries
  • First aid kit and Ice packs
  • Game ball

General Tasks of Gym Supervisor

  • Monitor the gym and supervise admission and concessions
  • Follow up with referees before the start of the games, introduce yourself and the scorekeepers
  • Confirm that referees have been paid and remind coaches, if necessary
  • Occasionally check restrooms and team rooms for trash or lost items
  • Make change for concessions if needed (run to bank on Saturdays or ask concession volunteer to assist in making change)
  • Complete “in/out” ledger for cash box each week
  • If any volunteers are present for concessions/score keeping or other duties, please have them sign in on blue volunteer sheet. (You may sign off on service hour forms. Junior volunteers MUST have a parent present during the volunteering). Keep blue volunteer sign in sheet folded, in bottom of cash box or put on Stacey’s desk after the weekend.
  • Pay score keepers or sign service hour forms

Gym Cleanup

  • Put away nets, referee stand, balls and carts, scorekeeping/stage supplies
  • Put away concessions and small refrigerator
  • Walk bleachers, pick up and throw away all trash items
  • Put away bleachers
  • Turn off lights
  • Secure cash box in parish office with record of cash in/cash out
  • Check doors to make sure they are locked as planned
  • Dust mop gym floor
  • Take trash to the dumpster
  • Empty trash cans located outside gym entrance

Contact information:

Jake Groce, Facilities Manager: 614-578-7826

Scott Kasun, Athletic Director: 614-565-2959

Mike Matthews, Assistant Athletic Director: 614-843-1831

 

Revised 11/3/2017